Tuesday, December 11, 2007

Getting Connected through WoodNote and Email

You've received the third issue of WoodNote in your mailbox or by email, and you may be wondering how our paper-to-email transition is going, so we'll give you the skinny.

We have emails for about half the houses in Kings Forest, which is excellent. Of course, we'll continue to try to gather more. We produced paper copies of this issue for most of the residents, as the board felt it dealt with important decisions that we wanted to ensure everyone was aware of. However, we intend to reduce paper production significantly in 2008.

We saved money on postage through hand delivery to your mailboxes. (Neighbor to neighbor communications is allowed, whereas commercial operations using mailboxes is not.)

Copies of WoodNote were delivered by a combined team from the Revitalization and Deed Restriction Committees that included Section One: Ginny Eckley, Bibianna and Bogdan Szopa, Suzanne Harssema and Tricia and Kevin Morley. Section Two: Lois and George Vance. Section Three: Mike and Marie Gilroy, Carol and Frank Simonton, and Jennifer Coulter.

The emails went to residents who gave us email addresses, but more important, had opened past emails. Which brings us to a very important point: getting emails to you without having it blocked as spam.

We can track who opens emails through the professional emarketing tool we use for board meeting alerts and WoodNote. Often you'll see us send emails from our Yahoo account. In both instances, we know that some recipient's email providers block the emails from going through. The worst blockers are AOL, Earthlink and Embarqmail.

You'll notice we included a slip of paper asking you to put us on your Contacts or Safe Senders List. This will allow our emails to get through. Then be sure to check your SPAM filters or folders; it may be directed to your spam folder, or eliminated if you've set your mailbox to automatically delete spam.

Another avenue is to provide us with several addresses, for example, a work and home address. Emails to business addresses seem to go through with fewer problems.

Then it's up to our residents to CHECK THEIR EMAIL often!

This is especially important, as we'd like to send you emails if we learn of safety/security incidents that may impact our neighborhood -- sort of a neighborhood block watch. There's no reason why we shouldn't be using available technologies to stay connected, and stay safe.